Pilsley Village Hall
 Registered Charity No. 1170654​​

Carol Concert 2018
Shirland Brass Band
Wednesday 12th December (details to follow)

About

A large community hall with a kitchen, a bar and  a meeting room, all at competitive rates.

07934968707

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Terms and Conditions

Bookings
  • Charges for hire shall be set by PVHMC. PVHMC reserves the right to adjust charges after 28 days notice has been given
  • Hire is not available to persons under 18 years of age
  • The Hall is available for hire between 9am and midnight Monday to Saturday, and from 10am until 10am on Sunday. However, these hours may be subject to variation according to public license restrictions and the nature of the hire
  •  All bookings are provisional until a the full payment or a 50% deposit has been received by PVHMC. The balance of any outstanding hire cost shall be paid before or on the date of hire. Failing this, the hire may be declared null and void and any monies paid as a deposit may be retained by PVHMC as compensation for loss of business  
  • A paper copy of the hire agreement ( download here ) must be either sent to the secretary ( address here ) or handed to a member of  the PVHMC on the day of the event
  • PVHMC reserves the right to refuse hire to any party without explanation
  • The licensed capacity of the hall, or part thereof, shall not be exceeded. In the interest of health and safety the HIRER shall supply, on demand, a record of the number of persons in attendance.   For the Main Hall, the number of people shall not exceed 200, or 100 for close seating. For the Meetings Room, the number shall not exceed 20.  
  • PVHMC reserves the right of admission for one or two members of PVHMC  to any function and for any period
  • The HIRER shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub-hire, use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way, nor do anything or bring onto the premises anything which may endanger or render invalid any insurance policies, including contravention of the laws relating to gaming, betting and lotteries

Cancellations
  • If the HIRER wishes to cancel a booking a minimum of 14 days’ notice to PVHMC is required. If a cancellation is made less than 2 weeks before the hire of the hall up to 50% of the hiring fee may be charged. Should PVHMC be unable to secure a replacement booking then the repayment of the booking fee shall be at the discretion of PVHMC
  • PVHMC reserves the right to cancel the hiring of the premises in the event of the premises being required for electoral purposes ie Polling Station for Parliamentary or Local Government Elections, in which case the Hirer will be entitled to a full refund of the monies paid
  • In the event of the premises being rendered unfit for the use for which it has been hired, PVHMC accepts no responsibility for any loss to the hirer which may be sustained by such cancellation and no claim for compensation will be considered

Fire Safety
  • The HIRER must nominate a competent person to take charge in case of fire, to ensure that all persons at the premises can escape unimpeded from the premises through the Fire Exits and to assemble in the car park or other nominated assembly area. Fire doors MUST remain unobstructed at all times
  • The HIRER shall be responsible for ensuring that they are familiar with the exact location of all the exits and fire extinguishers, and for ensuring that all means of exit from the premises are kept free from obstruction  
  • In the event of fire, the HIRER shall be responsible for calling 999 and asking for the Fire Service immediately, giving the address as Pilsley Village Hall, Pear Tree Road, Pilsley S45 8HU and following the Fire Procedures attached to this form. The HIRER must also ensure that the Booking Secretary is advised straightaway following such an incident  
  • Highly flammable substances and items, eg. Gas cylinders, fireworks etc., shall not be brought into or used in any part of the premises
  • No internal decorations of a combustible nature, eg. Polystyrene, cotton wool etc., shall be erected without the consent of PVHMC
  • No unauthorised heating appliances shall be used on the premises without prior consent of PVHMC

Accidents 
  • PVHMC accepts no liability for accidents that happen during the period of hire
  • The HIRER shall be responsible for ensuring that in the event of a major accident, the Ambulance Services are called immediately. The HIRER must also ensure that the Booking Secretary is advised straightaway following such an incident
  • The HIRER must report all accidents involving injury to members of the public to the Booking Secretary as soon as possible

Smoking
  • PVHMC has a strict no smoking policy and it is the responsibility of the HIRER to ensure that this is upheld at all times

Consumption of Alcohol
  • Where there is a licensed bar in operation, the HIRER shall be responsible for ensuring that guests (including the HIRER) are refrained from bringing their own drinks (alcoholic and non-alcoholic) onto the premises. All drinks must be purchased at the bar. If anyone is found to be consuming their own drinks, the bar will be closed and the function will be closed immediately
  • Although the Hall is licensed for the consumption of alcohol, the HIRER shall be required to provide the PVHMC with three weeks notice prior to the booking so that appropriate arrangements can be made
  • The HIRER shall be responsible for the observance of all other regulations appertaining to the premises stipulated by the Fire Authority, the Local Authority and the local Magistrates Courts

Fixtures and Fittings/Equipment
  • The HIRER shall, during the period of the hire, be responsible for the supervision of the premises, the fabric and the contents, their care and safety from damage however slight, and the behaviour of all persons using the premises, whatever their capacity, including proper supervision of car parking arrangements so as to avoid obstruction of the highway
  • The HIRER shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents
  • PVHMC reserves the right to pass on any costs or charges incurred as a result of the HIRER leaving the premises in an untidy or damaged condition
  • PVHMC accepts no responsibility for any stored equipment or other property brought onto or left at the premises, and all liability for loss or damage is hereby excluded. All equipment and other property (other than authorised stored equipment) must be removed at the end of each hire period or the HIRER may incur fees charged at the hire fee until the items are removed
  • The HIRER is advised to arrange suitable insurance against loss, damage or liability arising from any claim(s) made against the HIRER
  • At the end of the period of hire, the HIRER shall be responsible for leaving the premises and the surrounding grounds in a clean and tidy condition and any contents temporarily removed should be properly replaced, otherwise the HIRER may incur additional charges
  • PVHMC reserves the right, in respect of stored equipment and subsequent failure of the HIRER either to pay any storage charges due or to remove the same within seven days after the hire period has ended to dispose of any such items by sale or otherwise as it sees fit
  • The HIRER shall be responsible for putting away all tables and chairs, having been wiped over, to their locations. Any rubbish must be bagged in placed in the wheelie bin in the car park. Broken glass must be wrapped before disposal. No liquids to be emptied into the bin
  • Decorations such as balloons and banners may only be attached using blu-tac. Pins or adhesive tape are not to be used
  • The HIRER shall be responsible for ensuring that any electrical equipment brought onto the premises by the HIRER, or on behalf of the HIRER, such as music players, disco equipment etc.  is PAT certified

Noise Levels
  • The HIRER shall be responsible for ensuring that the minimum of noise is made on arrival and departure, particularly late at night and early in the morning. Car doors banging, music and loud talking in the carparks disturbs local residents
  • During events involving amplified music or speech, the HIRER shall be responsible for ensuing that all windows and doors to the premises are kept closed, and that the HIRER undertakes regular checks during the period of hire to ensure that the level of sound outside the premises is kept within acceptable levels
  • The HIRER is responsible for ensuring that all music STOPS by no later than 23:45 hrs and that the building is cleared by 00:15 hrs

Children/Vulnerable Persons
  • The HIRER shall ensure that ell events involving children and/or vulnerable persons have a suitable Child and Vulnerable Persons Policy in place prior to the event to ensure that all relevant guidance and regulations are complied with
  • The HIRER shall be aware that there are no barriers at the edges of the stage and that the stage is out of bounds to unsupervised children
  • The HIRER needs to be aware that unless the whole premises are booked, communal areas may be shared with other hirers and appropriate supervision will need to be provided
  •  The HIRER shall ensure that any activities for children under 8 years of age comply with the provisions of the Children Act 1989 and that only fit and proper persons who have passed the appropriate DBS checks, have access to the children.  Checks may also apply where children over 8 or vulnerable adults are taking part in activities. The HIRER shall provide PVHMC with a copy of their Child Protection Policy on request  
  • The HIRER shall ensure that no animals except guide dogs are brought onto the premises, other than for a special event agreed on in advance by PVHMC. No animals whatsoever are allowed in the kitchen area at any time

Sale of Goods
  • The HIRER shall, if selling goods on the premises, comply with the Consumer Rights Act 2015 and any code of practice used in connection with such sales


Pilsley Village Hall Management Committee (PVHMC) reserves the right to change these Terms & Conditions at their discretion.
I confirm that I have read the Terms and Conditions of hire published on this web site and will abide by them.